Level II Fieldwork Student Responsibilities
- Initial Contact with the Fieldwork Facility/Coordinator or Educator - Students are required to contact the designated fieldwork representative by phone at the assigned fieldwork facility no later than 8 weeks prior to the start of each scheduled Level II fieldwork experience. Students are to inquire about any site-specific prerequisites and obtain any additional information to prepare for the fieldwork experience.
- Work Schedule - Students are required to follow the work schedule as established by the Fieldwork Educator and are not to request special schedule accommodations except in the event of extenuating circumstances (personal illness; serious illness or death of family member).
- Attendance - No personal days are allowed; students are required to complete every assigned day during the fieldwork experience. The fieldwork educator must approve any time missed in advance. If a student is ill for 1-2 days, the Fieldwork Educator will determine how the student should make up the absence(s) based on the student’s performance; the student and Fieldwork Educator will then develop a plan for making up the lost time. Options may include, but are not limited to, evening or weekend work, or additional assignments and special projects. If the student is absent due to illness in excess of two days, or encounters a medical or family emergency that has the potential to impact attendance for periods of time (in excess of 2 days), the AFWC is to be notified so that a plan of action may be established for making up the lost time.
- Holidays - If the fieldwork facility is closed for a holiday that occurs during the fieldwork experience, students are not expected to make up that day. Students are expected to be present if the facility is open.
- Inclement Weather - Students are expected to be present if the fieldwork facility remains open for business during inclement weather. In the event that inclement weather curtails facility operations, students are encouraged to make up the lost time or to utilize the time for professional pursuits, such as reading literature related to the clinical setting, working on special projects, assignments, etc. If the Fieldwork Educator determines that students are approaching entry-level competency or will achieve such competence by the end of the fieldwork experience, students may not be required to make up the lost time. However, if the Fieldwork Educator deems that students require the additional time to develop entry-level competency, students will be required to make up the time missed, which may involve extending the duration of the fieldwork experience.
- Tardiness - Punctuality is essential. Students are strongly encouraged to arrive early and should expect to stay later than scheduled if and when necessary. If students are unable to be present as scheduled, the Fieldwork Educator is to be notified as soon as possible prior to the start of the scheduled workday, in a manner and within the period specified by the Fieldwork Educator.
- Dress Code - Students are required to adhere to the dress code established by the fieldwork facility. The following general guidelines apply in any setting:
- Clothing is to be neat, clean, non-restrictive, non-revealing (no midriff or cleavage showing), in good repair, & free of wrinkles.
- Blue jeans or other colored denim slacks are not allowed.
- Tank tops, exercise clothing (including sweatshirts & sweat pants), t-shirts, shorts, skorts, and hats are not acceptable.
- Appropriate undergarments are required for both males & females; colored or printed undergarments are not to be visible through clothes or uniforms.
- Shoes are to be leather, clean, polished, and closed-toed for student protection. Hosiery or socks are to be worn.
- Fingernails are to be clean, trimmed, well-groomed and unpolished; artificial nails are prohibited. Length of fingernails is not to exceed the pads of the fingers when viewed volarly.
- Hair is to be neat, clean and secured as to not come in contact with clients; mustaches, beards, & side burns are to be well-groomed and trimmed in close proximity to the skin.
- Good personal hygiene is required at all times.
- Jewelry is to be kept to a minimum; no visible body piercing is allowed except for conservative, non-dangling earrings (maximum of one per ear) unless otherwise specified by the Fieldwork Educator.
- No visible tattoos of any kind are permitted.
- Conservative daytime make-up is appropriate unless otherwise specified by the Fieldwork Educator.
- Perfumes and after-shave lotions are to be avoided.
- A MUSC or facility-issued student ID badge is to be visibly worn while on the fieldwork premises or when performing off-site fieldwork-related activities.
- A wristwatch with a second hand or one that displays the seconds is required.
- No smokeless tobacco (chewing or snuff) is permitted.
- Professional Behavior - Students are expected to demonstrate professional behavior at all times. The following behaviors are essential in all fieldwork settings:
- Students are responsible for seeking additional information in order to comply with the facility’s fieldwork objectives, policies and procedures if such information is not covered during the facility’s orientation. Such information may include, but is not limited to, policies regarding lunch breaks, hours of operation, dress code, smoking regulations, timelines for the completion of assignments, frequency and times for supervisory meetings, etc.
- No chewing gum in the presence of clients, visitors, or guests.
- Students are to refrain from using cell phones (except during a designated, free lunch period) or maintaining the cell phone ringer in the “on” position during the scheduled workday, unless otherwise instructed by the Fieldwork Educator.
- Students are responsible for preserving the privacy, dignity, and safety of all individuals including clients, families or caregivers, clinical personnel and support staff. Personal, medical, social, and other information related to any client is to remain confidential and should never be discussed with or made available to individuals other than those directly involved with the client’s care. HIPAA guidelines are to be followed at all times.
- Students are required to adhere to legal and ethical standards of practice.
- Students are not to accept gratuities offered by clients, families or caregivers.
- Students must use discretion when asking questions in the presence of clients and their families or caregivers, especially as related to prognosis.
- Students will display common courtesy at all times as tactful communication is essential for the development of professional relationships with Fieldwork Educators, facility staff, clients, families and caregivers, supportive personnel, physicians, and peers.
- Exposure to Blood Borne Pathogens - In the event of an exposure to blood borne pathogens during Level II Fieldwork, students are required to follow the MUSC Off-Campus Occupational Blood Borne Pathogen Protocol. Students can access the protocol on the MUSC OT ClinED SharePoint page under Links Utilized during Fieldwork Experience.
- HIPAA Guidelines for Fieldwork Assignments - Per HIPAA guidelines, students cannot report the following information in fieldwork assignments such as case study presentations:
- Location: includes anything smaller than a state, such as street address
- Dates: all, including date of birth, admission and discharge dates
- Telephone numbers, fax numbers, e-mail addresses
- Social security numbers
- Medical record numbers
- Health plan beneficiary numbers
- Account numbers
- Certificate and/or license numbers Vehicle identification numbers and license plate numbers
- Device identifiers and their serial numbers
- Web Universal Resource Locators (URLs)
- Internet Protocol (IP) address numbers
- Biometric identifiers, including finger and voice prints
- Full face photographic images and any comparable images
- Any other unique identifying number, characteristic, or code
For written reports, the following information can be shared:
Age (age 90+ must be aggregated to prevent identification of older individuals)
Codes (a random code may be used to link cases, as long as the code does not contain, or be a derivative of, the person's social security number, date of birth, phone/fax numbers, etc.)
Note: Students and therapists often keep "working files" related to client care in their desks. This is allowed under HIPAA guidelines; however, this information must be locked in a file cabinet when not in use and must be shredded when no longer needed. (Source: http://www.aota.org/Educate/EdRes/Fieldwork/Supervisor/HIPAA/39884.aspx)
XI. Social Network Policy - Even with strong privacy settings, it is important that you avoid posts or photos about your fieldwork experiences. Here are some specifics:
- Do not ask your Fieldwork Educator to “friend” you while on Fieldwork. This puts your educator and yourself in an awkward situation with personal information about each other. If you mutually decide to do this after the fieldwork experience, this is your personal choice.
- Consider what you post on any social networking site. Many potential employers go to these sites to see what you have posted and often determine if they are interested in having you as an employee. Consider Googling your name to discover what is in cyberspace that others can see about you.
- Names of Fieldwork Educators, comments or criticism about sites or information about what is happening at sites are not appropriate on public social network sites.
- Identifying where you are on fieldwork is up to you, but there are problems with you being identified. Consider if you want privacy from clients, staff and others.
- Use your official MUSC e-mail address for all professional correspondence needed via e-mail for all fieldwork related issues.
- If you have any posts that are even questionable, please remove them immediately.