Audio Visual Equipment, Services, and Classroom Policies

* AV Equipment and Classroom Support Services Policy
* Who Can Reserve AV Equipment
* Room Use Policy

Audiovisual Equipment and Classroom Support Services Policy
Cost-conditions will be determined by whether you are using equipment and services for university or non-university purposes.

I. NO-COST EQUIPMENT AND SERVICES

AV equipment and services will be provided at no cost under the following conditions.

1. For "UNIVERSITY PURPOSES," which are defined as scheduled classes and their examinations, any lectures and meetings that are directly related to the curriculum and the management of state-supported education/research programs, and academic/administrative support needs. (Requests for exemptions to this definition are subject to review by the Executive Director for Enrollment Services. Changes in the definition are reviewed for approval by the University Classroom Upgrade Committee.)
2. In classrooms scheduled through the Office of Enrollment Services (OES).
3. 7:00 a.m. - 5:00 p.m. Monday through Friday in non-distance education classrooms. (Support for weekend use must be requested 30 calendar days before the use date.)
4. 7:00 a.m. - 5:00 p.m. Monday through Friday in distance education classrooms.
5. Equipment and services require a 24-hour advance reservation.
6. For trouble-shooting in immediate response to faculty calls for assistance.
7. Placing calls for emergency service.
8. For faculty training, as needed to prepare faculty to conduct a class without full-time AV support services.

II. PAY-FOR-EQUIPMENT AND SERVICES
AV equipment and services will be provided at a charge as follows.

1. For NON-UNIVERSITY purposes, defined as non-state supported events; UMA and Medical Center-sponsored meetings, classes, and events; educational group/professional development meetings, workshops, and events that include non-MUSC persons and/or that require any attendees to pay fees to participate.
2. There is a fee, per hour or fraction there-of for an audiovisual technician that is requested to remain in the room throughout a program.
3. 7:00 a.m. - 5:00 p.m. Monday through Friday; when available, OT = 1.5 X hourly rate.
4. 7:00 a.m. - 5:00 p.m. Monday through Friday in distance education locations on campus where DE technology is used for non-university purposes. When available, OT = 1.5 X hourly rate. (See web-link for additional costs when using distance education equipment for non-university purposes - http://www.ets.musc.edu/de/deusepolicy.php)
5. With a 24-hour advance pre-reservation request for general daily support. (5 working-day advance notice for distance education daily support.)
6. For minor trouble-shooting in immediate response to client calls for assistance.
7. Calling for specialized emergency service.
8. Equipment and services are subject to availability and a 24-hour advance reservation.

III. EQUIPMENT AND SERVICES NOT AVAILABLE THROUGH AUDIO VIDEO SERVICES

1. There is no delivery, operation, repair or maintenance of equipment unless it is part of the university's central equipment pool or under special contract.
2. No off-campus locations.
3. No on-hand support on weekends.

Who Can Reserve AV Equipment

First priority is given to faculty for classroom instruction. Other persons employed by the university, engaged in the work of the university, are awarded second priority. All other persons receive third priority.

Student must be endorsed by a regularly employed faculty member or program advisor who is willing to assume full responsibility for that student's use of the audiovisual equipment.

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Room Use Policy

1. Occupants are required to have prior university approval to use a university-scheduled classroom. Arrangements must be made at least 24 hours ahead of the intended use, through the Office of Enrollment Services, 792-1537.
2. There is a "no food or drink" policy in the following rooms; BSB 202, CON 220, CSB HE628H, DDB110, BEB110, and BEB112.
3. If damage to a room or equipment is caused, the requestor/sponsor is fully responsible for any repairs or maintenance required, in the opinion of the University, to restore the room to its original condition.
4. Occupants are expected to restore tables and chairs when they leave the classroom to the same order as when they arrived.
5. Occupants are requested to report audiovisual equipment problems by calling 792-9000.
6. Occupants are expected to supply their own markers of the proper kind for whiteboard use, and to clean the board when they leave the room.
7. Occupants are required to receive prior training in the use of any audiovisual equipment and to exercise special care in the use of all university equipment.
8. Classrooms are unlocked by a Public Safety officer prior to 7:30 a.m. and are locked by 6:00 p.m., unless evening classes are scheduled for that room. (Note: distance education classrooms have special security procedures in place and faculty must be cleared by the Distance Education Classroom Coordinator, 792-4168, before they will be allowed to use those classrooms.)

For a complete list of Room Use Policies, contact the Office of Enrollment Services, 792-1537.

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