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MUSC GME Resident Handbook

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Graduate Medical Education  2013-2014

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Resident Handbook Introduction

Letter of Commitment/
Accreditation Status Disclaimer

Administration & Governance - Graduate Medical Education Programs

Policies & Procedures

Salaries & Benefits

MUSC Policies

Appendix 1 - Resident Agreements (Medical and Dental)

Appendix 2 - Evaluation Forms

Appendix 3 - Forms

Appendix 4 - Scopes of Practice

Appendix 5 - Program Director/Program Coordinator Resources

 

VISITING RESIDENTS

Specialty and subspecialty residents may apply to do clinical rotations at the Medical University of South Carolina (MUSC).  The requirements are outlined below  (NOTE:  All requirements must be fulfilled before visiting residents may begin their rotations at MUSC.)

  1. The visiting resident must have written approval from the MUSC residency program approving the rotation.  In addition, the DIO must receive written approval of the rotation from the MUSC residency program director.
  1. An affiliation agreement from the visiting resident’s sponsoring institution is required stating the following information:

    1. the length of the rotation;
    2. the visiting resident will be covered under his/her home institution’s malpractice insurance policy or other malpractice insurance during the time spent in the MUSC residency program;
    3. the learning goals and objectives;
    4. the institution responsible for paying the resident’s salary and benefits during the time s/he is at MUSC;
    5. the supervising physician at MUSC.
    6. the program director at the sponsoring institution

The affiliation agreement must be received by the host program at MUSC and approved by the University/MUHA Legal Office, Annette Drachman, and signed by the Dean of the College of Medicine, Dr. Etta Pisano.

The MUSC Supervising Physician must notify the visiting resident's Program Director if any adverse events, involving the visiting resident, take place during the rotation at MUSC.

  1. The visiting resident must complete and return to the MUSC Program Coordinator the attached Visiting Resident Information form.
  1. The visiting resident must send a current curriculum vitae to the MUSC Program Director.
  1. Applicants must complete and return the Employee Health Services "Pre-placement" health form to the MUSC residency program coordinator.  (Note:  Prospective Visiting Residents will need to obtain this form from the MUSC residency program coordinator as it is located inside the MUSC computer network.) Coordinators:  You may find the "Pre-Placement Exam," "Respiratory Questionnaire," and the "Immunization" health forms at:  http://www.musc.edu/ehs  Under "Quick Links" choose "New Employees and Volunteers" then click on each of the three applicable links to obtain the forms.  Please ensure you print these forms to send to your prospective Visiting Residents for completion.  Note:  Please do not submit specific health information or records to the GME Office.

  2. International Medical Graduates (IMGs) or U.S. Foreign Graduates must provide copies of their ECFMG certificates and appropriate visas.
  1. A South Carolina Medical License must be obtained by the visiting resident.  For more information, please contact the State Board of Medical Examiners at (803) 896-4500.
  1. A federal NPI (National Provider Identifier) for the visiting resident must be provided.  If the resident does not have an NPI, one must be obtained.  An application can be completed online at https://nppes.cms.hhs.gov  NPI Enumerator information can be obtained by contacting 1-800-465-3203.  For more information, please contact Sonya Floyd, MUSC Managed Care department, at 843-876-1344.
  1. The visiting resident must read and sign the Policy: Confidentiality Of Patient Information, Medical Record Security, and Release of Medical Record Information.  For questions or additional information, Please contact the HIPAA Compliance Office at 792-4037. https://www.musc.edu/medcenter/policy/Med/C027.pdf
  1. MUSC programs must contact the MUHA Compliance Office (Beth Bair) and supply them with the following information on their visiting residents:  resident's full name, date of birth, start and end dates of the rotation, MUSC department being visited, and a signed Code of Conduct form accessed via the internet at:  http://www.musc.edu/medcenter/formsToolbox/source/CodeofConduct.pdf  All info may be faxed to the MUHA Compliance Office, Attention:  Beth Bair, at 792-5114 or you may hand-deliver this information to her at 246 North Tower.
  1. The visiting resident must complete OSHA training.  Training can be obtained via the internet (inside or outside of MUSC network) at http://www.carc.musc.edu/training/modules/osha   (Click on "Register Here," complete training and print the verification sheet which states the Visiting Resident's name.)  The training verification sheet is to be placed with the packet of required materials.  Questions regarding OSHA issues or concerns?  Please call 296-4639.
  1. MUSC Residency Programs must orient the Visiting Resident on the information within the MUSC Patient Safety Brochure
  1. The following MUSC University HR form must be completed by the Program Coordinator:
    "Checklist for Unpaid Individuals" found at:               
    http://academicdepartments.musc.edu/hr/university/forms/UNPAID_INDIVIDUALS.pdf
  1. The following MUSC University HR forms must be completed by the Visiting Resident:
    “Release of Information” found at:
    http://academicdepartments.musc.edu/hr/university/forms/authority%20and%20consent%20to%20release%20information.pdf


    “Application for Non-Paid Opportunity” found at:
    http://academicdepartments.musc.edu/hr/university/forms/NONPAID_OPPORTUNITY.pdf
  1. Program Coordinators are required to arrange for their visiting residents to be entered into the MUSC E*Value residency tracking system prior to the start of the visiting rotation.  All visiting residents must log their duty hours during the term of their rotations. Please contact the GME Office (792-0761) to create all visiting resident profiles within E*Value. GME will "inactivate" all visiting residents within E*Value one month after the end of their rotations at MUSC.
  1. A copy of the complete packet of required materials stated in steps 1-15 must be submitted to Angela Ybarra, GME Office, 202 Main Hospital.  Ms. Ybarra will review the packet with the Program Coordinator.  Only when the review is complete and Ms. Ybarra's approval is obtained, will the Visiting Resident be cleared to begin his/her visiting rotation.

IMPORTANT - Visiting Residents Who Rotate at MUSC for More Than 30 Days MUST:

  1. fulfill steps 1-15 above and, 
  1. receive one additional hour of General Compliance training and one additional hour of UMA Medicare Teaching Physician Regulations training.  Both training modules are available in the CATTS system.  Once the visiting resident's information is provided to Beth Bair in the MUHA Compliance Office (step 10 above), she will add the visiting resident's name to the system then contact the Program Coordinator by email/phone and give him/her the visiting resident's CATTS access info so the additional training can be completed as required.

NOTE:  To obtain a copy of the Visiting Resident Information/Signature Form, contact the Program Coordinator of the desired program or the GME Office at 843-792-0761.

Visiting Resident Information/Signature Form (PDF)