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College of Graduate Studies

Information for Participants

Poster Presentation Sessions:

Poster sessions will be held in the Harper Student Center Gym. You are encouraged to view the posters currently on display on the walls of the Basic Science Building and at other locations around campus for examples of poster layout, design and size. For assistance with poster design and content, contact the MUSC Center for Academic Excellence. Most poster support boards are approximately 3' 6" tall by 5' 6" wide. Here are three sources you check into for printing posters: MUSC Art Services located in the Harper Student Center, Duncan Parnell at 8 Beaufain St downtown, and Unison Group, LLC (for information email Sarah).

Poster support boards will be available by 7:00 am on Friday, November 14th, with numbers corresponding to the abstract numbers in the program. Posters should be in place by 8:30 am and should remain in place until 12:00 noon. The times indicated for your session in the program are the times we expect that the judges will be in attendance. Do not remove your poster before 12:00 noon in case the judges need to make a return visit to your poster.

If you have a scheduling conflict and can only be in attendance at your poster for a specific time, please let the Research Day 2014 Chairman, Steve Kubalak, know by email (kubalaks@musc.edu) immediately. You will have 10 minutes to present the information on your poster to the judges - the judges will also ask you questions. The judges will tell you when they have completed evaluating your poster. Please Note, if your session is large, more than one team of judges will be operating and a second team of judges may need to visit your poster. Do not leave the area until the judges have indicated that judging of your poster is complete - if in doubt, ask them.

Oral Presentation Sessions:

Oral sessions will be in the College of Health Professions Building A (CHP-A) at 151-A Rutledge Avenue and Bioengineering Building, Room 112. The CHP-A building is accessible from Rutledge Avenue and also at the 2nd floor level from the Children's Hospital-Rutledge Tower crosswalk over Ashley Avenue. All oral sessions will take place in the 2nd floor lecture rooms: 201, 202, 203, 204, 205, 206, and 207. Computer projection using a PC platform will be available. You can either save your presentation on a CD, to your homeroom or on a memory stick.

The version of Powerpoint used this year is Microsoft Office 2007 for Windows. This version of Powerpoint is compatible with Powerpoint files saved on a Mac with file extensions of ".pptx" and ".ppt". Regardless, it is very important that you ensure that your presentation loads and runs correctly before you save it. Download your presentation into the Research Day 2014 file for your session on the desktop of the computer in the room where you will be presenting; do this BEFORE the start time of your session on Friday November 14th.

Oral presentation time slots are 15 minutes. An oral presentation should last 10 minutes with the remaining time for questions. The 15 minute time slot will be strictly adhered to by the session judges -you will receive a warning at minus 3 minutes and again at minus 1 minute. Remember that question handling is one of the criteria being evaluated and if you leave no time for questions, you will lose points.

Judging:

Teams of 3 judges will evaluate presentations in each of the sessions. Judges will be wearing red nametags. Presentations will be scored on a scale of 1 to 10 in ten categories covering the areas:

  • scientific approach to the subject of the research
  • clarity and quality of delivery
  • handling of questions

The scores for the ten categories (max 100 points) from each judge in that session will be used to compute a ranked score. 1st and 2nd place prizes will be awarded to the presentations with the highest and next highest mean ranked scores respectively. We have tried to assign judges so as to avoid possible conflicts of interest. If, however, there is a conflict, then the judge affected will not score that presentation.

Scores and evaluation sheets will be available to presenters after 4:00 pm on Friday November 28th in the Graduate Studies office on the 1st floor of the Bioengineering Building. Any evaluation sheets not collected by December 12 will not be kept unless you contact the College of Graduate Studies Office and ask them to send/mail them to you. Please note, there will also be a team of judges selecting presentations for the Sigma Xi, Interprofessional Research, VA Research Prize, Health Disparities, Innovation Award, and Ethics Award - these judges will be operating as separate teams, and if your presentation qualifies for one of these categories you will be visited by these additional judges.

Breaks:

Coffee, doughnuts and soft drinks will be available from 9:30 am -12:00 pm in the Harper Center Gym. There will be a MUSC catered lunch for presenters and other student attendees in the Harper Center Gym at 11:00 am (one sandwich per person). Coffee, soft drinks and cookies will also be available in the CHP Building from 12:00 pm.

Awards Ceremony:

The Awards Ceremony will be held in the Basic Science Auditorium (BSB 100), starting at 4:30 pm. In each session there will be a 1st place prize of $500 and a 2nd place prize of $200. The Sigma Xi, Interprofessional Research, VA Research, Health Disparities, Innovation Awards, and Clinical Research Ethics Award have their own cash prizes that are in addition to the regular session prizes.

 
 
 

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