College of Graduate Studies
Information for Participants
Below is information on the poster and oral presentations. A link is provided at the bottom of the page to begin the process of submitting an abstract.
Poster Presentation Sessions:
Poster sessions will be held in the Harper Student Center Gym on Friday, November 3, 2017 from 8:30 AM until approximately 12:00 PM. You will be in one of two groups for presenting your poster:
Group A: 8:30 - 10:00 AM
Group B: 10:30 - 12:00 PM
Poster support boards will be available for Group A to put their posters up beginning at 7:30 am on Friday, November 3rd, with numbers corresponding to the abstract numbers in the program. Group A must then take their posters down at 10:00 AM at which time Group B should put their posters up for judging to begin at 10:30 AM. Posters should be in place for your entire assigned session time. The times indicated for your session in the program are the times we expect that the judges will be in attendance. Group B should take their posters down at 12:00 PM.
If you anticipate have a scheduling conflict and can only be in attendance at your poster for a specific time, please let the Research Day 2017 Chairman, Steve Kubalak, know by email (firstname.lastname@example.org) immediately. You will have 10 minutes to present the information on your poster to the judges - the judges will also ask you questions. The judges will tell you when they have completed evaluating your poster. Please Note, you should be judged by three separate judges for the regular sessions (i.e. special awards have their own judges). Do not leave the area until all three judges have visited your poster
You are encouraged to view the posters currently on display on the walls of the Basic Science Building and at other locations around campus for examples of poster layout, design and size. For assistance with poster design and content, contact the MUSC Center for Academic Excellence. Most poster support boards are approximately 3' 6" tall by 5' 6" wide. Therefore, a poster that is 3' tall by 4-5' wide works well.
Here are three sources you check into for printing posters:
Oral Presentation Sessions:
Oral sessions will be in the Education Library building in various rooms on the first floor from 12:00 noon until approximately 3:30 PM. Room assignments are made as the schedule is being developed. All presenters will be notified once the schedule is final. Computer projection using a PC platform will be available. You should save your presentation on a thumb drive, memory stick or some kind of USB Flash Drive.
The version of Powerpoint used this year is Microsoft Office 2011 for Windows. This version of Powerpoint is compatible with Powerpoint files saved on a Mac with file extensions of ".pptx" and ".ppt". Regardless, it is very important that you ensure that your presentation loads and runs correctly before you save it. Download your presentation onto the computer in the room where you will be presenting; do this BEFORE the start time of your session on Friday November 3rd.
Oral presentation time slots are 15 minutes. An oral presentation should last 10 minutes with the remaining 5 minutes for questions. The 15 minute time slot will be strictly adhered to by the session judges -you will receive a warning at minus 3 minutes and again at minus 1 minute. Remember that question handling is one of the criteria being evaluated and if you leave no time for questions, you will lose points.
Three judges will evaluate presentations in each of the sessions. Judges from the regular sessions will be wearing red nametags. Presentations will be scored on a scale of 1 to 10 in ten categories covering the areas:
- scientific approach to the subject of the research
- clarity and quality of delivery
- handling of questions
The scores for the ten categories (max 100 points) from each judge in that session will be used to compute a ranked score. Prizes for 1st and 2nd place will be awarded to the presentations with the highest and next highest mean ranked scores respectively. We have tried to assign judges so as to avoid possible conflicts of interest. If, however, there is a conflict, then the judge affected will not score that presentation.
Scores and evaluation sheets will be available to presenters after 4:00 pm on Friday November 10th as a PDF file. Presenters should email Dr. Kubalak and request their critique sheets to be emailed. Please note, there will also be a team of judges selecting presentations for the Sigma Xi, Interprofessional Research, VA Research Prize, Health Disparities, Innovation Award, and Clinical Research Ethics Award - these judges will be operating as separate teams, and if your presentation qualifies for one of these categories you will be visited by these additional judges.
Coffee, doughnuts and soft drinks will be available from 9:30 am -12:00 pm in the Harper Center Gym during Friday's poster session. There will be a MUSC catered lunch for presenters and other student attendees in the Harper Center Gym at 11:00 am (one sandwich per person).
The Awards Ceremony will be held in the Drug Discovery Auditorium (DD 110), starting at 4:30 pm on Friday, November 3. In each session there will be a 1st place prize of $500 and a 2nd place prize of $200. The Sigma Xi, Interprofessional Research, VA Research, Health Disparities, Innovation Awards, and Clinical Research Ethics Award have their own cash prizes that are in addition to the regular session prizes.