Skip Navigation
 

UNIVERSITY HR

Annual Leave

Accrued annual leave may be used for vacations, rest and relaxation, and personal emergencies.

Classified and Unclassified Non-Faculty

Employees who are in a pay status for at least one-half of the workdays of the month earn annual leave for the full month.

Once accrued, annual leave can be used and is scheduled at the department’s convenience. Consideration shall be given to the employee’s preference.

Employees are permitted to use a maximum of 240 annual leave hours (30 days) during a calendar year. An exception may occur if absences are protected by the Family and Medical Leave Act.

The maximum amount of unused annual leave that may be carried over into a new calendar year is 360 hours (45 days).

Accrual Rates:
  • Full-time (40 hours per week) classified and unclassified non-faculty employees accrue annual leave at the rate of 10 hours per month (15 days per calendar year). Beyond 10 years of State/South Carolina School District service, full-time classified and unclassified non-faculty employees accrue bonus hours, up to a maximum of 20 hours per month, upon completion of 21 years of service. The bonus hours will be credited monthly and will begin the month following each anniversary year, beginning with the completion of 10 years of State/South Carolina School District service. Bonus leave accrual rates for classified and unclassified non-faculty employees may be found on the Annual Leave Computation Chart.
  • Part-time classified and unclassified non-faculty employees established to work at least 20 hours per week earn annual leave on a pro rata basis.

Faculty

Leave accrues from the month of employment provided the employee is in a pay status for at least one-half of the workdays of the month. Annual leave can be used, once accrued, and is scheduled at the department’s convenience. Consideration shall be given to the employee’s preference.

The maximum amount of unused leave that may be carried over into a new fiscal year for full-time or part-time faculty is 360 hours (45 days).

Accrual Rates:
  • Full-time faculty on a 12-month contract are eligible for one calendar month (22 working days) of annual leave each fiscal year (July 1 – June 30).
  • Part-time faculty accrue annual leave based on the percentage of time established to work.

Leave-eligible Research Grant

Employees who are in a pay status for at least one-half of the workdays of the month earn annual leave for the full month.

Annual leave can be used, once accrued, and is scheduled at the department’s convenience. Consideration shall be given to the employee’s preference.

Employees are permitted to use a maximum of 240 annual leave hours (30 days) during a calendar year. An exception may occur if absences are protected by the Family and Medical Leave Act.

The maximum amount of unused annual leave that may be carried over into a new calendar year is 360 hours (45 days).

Accrual Rates:
  • Full-time (40 hours per week) leave eligible research grant employees accrue annual leave at the rate of 10 hours per month. Research grant employees are not eligible for bonus leave accrual.
  • Part-time leave eligible research grant employees established to work at least 20 hours per week earn annual leave on a pro rata basis.

Residents, Postdoctoral Fellows, Temporary and Student Employees
 
Residents and Postdoctoral Fellows do not accrue annual leave under these guidelines. Temporary and Student employees do not accrue annual leave.

For more information

For more details, refer to Human Resources Management Policy 18: Annual Leave or call the Classification/Compensation Section of HRM at ext. 2-2683.

Faculty should refer to the Faculty Handbook or the appropriate departmental business office. Information pertaining to leave balances may be obtained from the Classification/Compensation Section of HRM at ext. 2-2683.

Special Note: In Fiscal Year 2004-2005, state employees who serve on active duty as a result of “Operation Enduring Freedom” or “Operation Noble Eagle” or in a unit federalized for duty in connection with potential or actual hostilities in Iraq, may use up to 45 days of accrued annual leave and 90 days of accrued sick leave in connection with absences resulting from military service.

 
 
 

19 Hagood Avenue, Suite 105 MSC 800, Charleston, South Carolina 29425

© 2012 Medical University of South Carolina | Disclaimer