UNIVERSITY HR

Extended Disability Leave

The Leave of Absence Without Pay Policy title has been changed to coincide with revisions to the State Human Resources Regulations. The information outlined below identifies the reasons for approving a leave of absence and the procedures for applying for a leave of absence.

For any extended period of certified disability due to serious illness, injury or maternity, an employee may request leave not to exceed a total of:
  • 180 workdays of leave with pay, or
  • 180 calendar days of combined leave with pay and leave without pay.
In order to be considered for extended disability leave, you must:
  1. Notify your supervisor that you have a serious illness, injury or maternity and request a leave of absence for medical reasons.
  2. Provide a statement from your physician/health care practitioner with the following information:
    1. The date on which the serious health condition began and/or when you became a patient of the physician/health care practitioner;
    2. The probable duration of the condition/illness; and,
    3. Obtain from your physician/health care practitioner information regarding the medical restrictions that interfere with your ability to perform the essential duties of your job, if requested by your supervisor.
  3. Provide all required information within requested timeframes. Failure to do so can result in your request for a leave of absence being denied.
  4. Make all requests to extend your disability leave in writing to the appropriate person(s).
  5. Comply with Human Resources Policies No. 30, Family and Medical Leave and No. 20, Extended Disability Leave.
General Information
  1. Once you have notified your supervisor that you have a serious illness, injury or maternity, which requires extended leave, your supervisor will notify you in writing if you are eligible for protection under the Family and Medical Leave Act (FMLA).
  2. Your supervisor will notify you in writing that you are eligible for a 30-day leave of absence when appropriate documentation is received from your physician/health care practitioner, and:
    • You do not qualify for leave under FMLA; or
    • You have exhausted your FMLA entitlement and you are unable to return to work.
  3. Your supervisor will notify you in writing of the appropriate procedures for requesting an extension to your disability leave when you are unable to return to work following an approved 30-day leave of absence. The procedures are:
    1. Request in writing an extension from:

      Director of Human Resources Management
      Department of Human Resources Management
      Harborview Tower
      19 Hagood Avenue, Suite 101
      P. O. Box 250800
      Charleston, SC 29425

      Or, send the request by facsimile to the attention of the Director of Human Resources Management at 792-9533.

    2. Submit a current statement from your physician/health care practitioner with your request to extend your disability leave.


    In accordance with Human Resources Policy No. 20, Extended Disability Leave, the Director of Human Resources Management may extend your disability leave for a period of time not to exceed a total of 180 workdays of leave with pay or 180 calendar days of a combination of leave with and without pay. Leave under FMLA and the 30-day leave of absence provided by your supervisor are included in the calculation of the 180 days of Extended Disability Leave.

  4. The Director of Human Resources Management will inform you in writing of the procedures to extend your disability leave beyond 180 days if deemed necessary by your physician/health care practitioner.

For more information, refer to HR Policy 20: Extended Disability Leave for more information.

 
 
 

19 Hagood Avenue, Suite 105 MSC 800, Charleston, South Carolina 29425

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