AA50 - Administrative Specialist II
General Nature of Work:
Provides administrative support with a moderate level of individual and/or customer accountability.
Guidelines for Class Use/Distinguishing Characteristics:
Incumbents perform secretarial and paraprofessional administrative duties. Work is generally routine and restricted in complexity when compared to professional level administrative duties; however, incumbents exercise discretion in applying policies and procedures. Incumbents may function as lead workers or as first-line supervisors of clerical workers.
Examples of Work:
(Note: The examples of work listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position. The intent of the listed examples is to give a general indication of the levels of difficulty and responsibility common to all positions in this class.)
Performs driver and motor vehicle services, such as administering written exams, issuing driver's licenses, registering and titling vehicles and managing public inquiries.
Operates word processing equipment to compile, type, revise, combine, edit, print and store correspondence, reports, records and other documents.
Plans and evaluates the activities of a clerical staff.
Performs a variety of administrative support and advanced office duties, such as typing, filing and stenography.
Coordinates workshop activities in institutions for physically or mentally challenged residents.
Processes personnel transactions; compiles and maintains personnel records.
Prepares, edits and proofreads informational materials.
Compiles and maintains records of quantity, type and value of property, equipment and material supplies.
Evaluates college transcripts and credits for teacher certification.
Elicits, verifies and records information from members of the public.
Knowledge, Skills and Abilities:
(Note: The knowledge, skills and abilities listed are not necessarily inclusive of the requirements for every position in the class.)
Knowledge of laws, regulations and policies relevant to the agency of employment.
Knowledge of word processing centers and/or current office management practices.
Knowledge of grammatical rules, clerical formats and/or journalistic principles.
Knowledge of behavioral characteristics of the physically or mentally challenged.
Knowledge of basic training principles and techniques.
Knowledge of methods and procedures of microfilm photography.
Knowledge of medical terminology and classification.
Knowledge of legal terminology and court procedures.
Ability to schedule workloads, establish routing systems and maintain billing records.
Ability to deal effectively with the public in handling inquiries and communicating information.
State Minimum Training and Experience
State Necessary Special Requirements:
Some positions assigned to this class require: a commercial driver's license; or correctable vision of 20/40 in both eyes, with or without conventional lenses and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41.
(Note: Additional requirements may be applicable for individual positions in the employing agency.)
A high school diploma. Related clerical experience may be substituted for a high school diploma.
MUSC Minimum Training and Experience Requirements:
A high school diploma. Related clerical experience may be substituted for a high school diploma. Some positions assigned to this class require: a valid commercial driver's license; or correctable vision of 20/40 in both eyes, with or without conventional lenses and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41. Some positions require a minimum typing score of 35 corrected words per minute and typing test on file unless otherwise stated.
MUSC Physical Requirements:
(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)
Ability to perform job functions while standing. (Frequent)