UNIVERSITY HR

Classification

AA75 - Administrative Assistant

Band 4
MinimumMidpointMaximum
$25,627$36,520$47,413

State Specifications:

General Nature of Work:

Performs a variety of complex administrative support or technical support duties.

Guidelines for Class Use/Distinguishing Characteristics:

Incumbents may perform some secretarial and paraprofessional duties, but job duties primarily involve the performance of administrative tasks. Work generally requires individual discretion in the interpretation and application of policies and procedures within a specified area. Some incumbents supervise a clerical or technical staff.

Examples of Work:

(Note: The examples of work listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position. The intent of the listed examples is to give a general indication of the levels of difficulty and responsibility common to all positions in this class.)

Directs the activities of the purchase and sale of goods for the operation of a canteen or campus bookstore.
Researches, processes and documents medical claims.
Provides assistance to attorneys, such as performing legal research and drafting and proofing legal documents.
Plans, coordinates and/or performs standard management support service activities for a program, department or agency, such as fiscal, personnel, procurement, data or supply functions.
Evaluates credentials to determine if certification requirements are met for a specific occupational area, such as law enforcement officers or teaching.
Conducts inspections and audits to ensure compliance with laws and regulations governing outdoor advertising, junkyard control, vegetation maintenance or the issuance of wildlife licenses.
Assists in directing the functions of a micrographics program, such as film processing, quality Coordinates production, develops program schedules or writes scripts for a variety of public media projects.
Plans and coordinates medical services, such as the admission and discharge of patients, the maintenance of complete medical history files, or guest relations.
Schedules flights and dispatches aircraft.

Knowledge, Skills and Abilities:

(Note: The knowledge, skills and abilities listed are not necessarily inclusive of the requirements for every position in the class.)

Knowledge of bookkeeping, merchandising and applicable sales principles and practices.
Knowledge of the principles, policies and practices of office management.
Knowledge of applicable terminology and research practices.
Knowledge of relevant laws, regulations, policies and organizational functions.
Knowledge of flight operations.
Skill in microfilm photography.
Skill in the operation of a motor vehicle.
Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals.
Ability to communicate effectively.
Ability to train other employees.
Ability to deal courteously and effectively with the public.
Ability to exercise judgement and discretion in interpreting and applying policies and procedures.

State Minimum Training and Experience

State Necessary Special Requirements:

Some positions require a valid driver's license and a good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Minimum Requirements:

(Note: Additional requirements may be applicable for individual positions in the employing agency.)

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

MUSC Minimum Training and Experience Requirements:

A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

MUSC Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions while standing. (Frequent)
Ability to perform job functions while sitting. (Frequent)
Ability to perform job functions while walking. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Infrequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Continuous)
Possess good finger dexterity. (Continuous)
Ability to lift and carry 15# , unassisted. (Infrequent)
Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent)
Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent)
Ability to push/pull objects to 15 #, unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Continuous)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous)
Must be ambidextrous. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Continuous)
Ability to work in dusty areas (Infrequent)

 

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