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BH10 - Records Analyst I

Band 3  


State Specifications:

General Nature of Work:

Conducts and maintains inventories of active and inactive records for a state agency; identifies series, measures volume, determines usage, and appraises applicable value; performs feasibility studies and prepares retention and disposition schedules.

Guidelines for Class Use/Distinguishing Characteristics:

Examples of Work:

(Note: The examples of work listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position. The intent of the listed examples is to give a general indication of the levels of difficulty and responsibility common to all positions in this class.)

Inspects, surveys and evaluates records for limited or permanent value, from either the vantage point of historical, administrative or educational applicability.
Assures records reproduction quality.
Conducts volume and storage studies.
Monitors records storage environments.
Assists agency staff in proper records and information management principles and techniques.
Confers with administration and legal counsel in formulating policies regarding release of confidential records.

Knowledge, Skills and Abilities:

(Note: The knowledge, skills and abilities listed are not necessarily inclusive of the requirements for every position in the class.)

Knowledge of records and information management principles.
Knowledge of state laws regulating records retention and disposal.
Ability to collect, record and analyse data relating to records or operational procedures.
Ability to perform document research and apply preservation techniques.
Knowledge of federal and state regulations governing records and reports on medical care and vital records.

State Minimum Training and Experience

State Necessary Special Requirements:

Positions working directly with medical or vital records may require certification from an accredited school of medical records administration.

Minimum Requirements:

(Note: Additional requirements may be applicable for individual positions in the employing agency.)

A high school diploma and experience in records management, information systems, or office administration.

MUSC Minimum Training and Experience Requirements:

This classification is not currently used at MUSC. Please contact the Department of Human Resources for more information.

MUSC Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous – 6-8 hours per shift; Frequent – 2-6 hours per shift; Infrequent – 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to climb stairs. (Frequent)
Ability to climb ladders. (Infrequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Frequent)
Ability to work from elevated areas. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to twist at the waist. (Infrequent)
Ability to squat and perform job functions. (Frequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to fully use both legs. (Continuous)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to maintain good olfactory sensory functions. (Continuous)
Ability to lift and carry 15 lbs. or more, unassisted. (Frequent)*
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Frequent)*
Ability to lower objects, up to 15 lbs, from height of 36 inches to floor level, unassisted. (Frequent)*
Ability to push/pull objects, up to 15 lbs., unassisted. (Frequent)*
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Continuous)
Ability to match or discriminate between colors. (Continuous)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to hear and/or understand conversations. (Continuous)
Must be ambidextrous.
Ability to perform gross motor functions with frequent fine motor movements. (Continuous)
Ability to work in dusty areas. (Infrequent)

Additional New Requirements:
Ability to obtain and maintain a valid drivers license.
Ability to use hand tools.
Ability to use hand/pallet jacks.
Computer literacy.
Ability to learn and use new processes, tools and equipment as required.

*Note: Records Analysts in University Records must possess the ability to perform the above physical requirements with 50 lbs.


Supervisor Signature
 Employee Signature

19 Hagood Avenue, Suite 105 MSC 800, Charleston, South Carolina 29425

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