BH30 - Records Analyst II
General Nature of Work:
Coordinates and manages inventory and scheduling of active and inactive records for a state agency; performs records and information management field studies; directs records reproduction activities; reviews inventory reports and feasibility studies;
Guidelines for Class Use/Distinguishing Characteristics:
Examples of Work:
(Note: The examples of work listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position. The intent of the listed examples is to give a general indication of the levels of difficulty and responsibility common to all positions in this class.)
Inspects, surveys and evaluates records for limited or permanent value, from either the vantage point of historical, administrative or educational applicability.
Assists agency staff in proper records and information management principles and techniques.
Confers with administration and legal counsel in formulating policies regarding release of confidential records.
Supervises on-site records inventories.
Monitors records production and growth to ensure sufficient storage capabilities.
Supervises subordinate records analysts or teams of analysts.
Reviews and develops retention and disposition schedules for approval by the South Carolina Department of Archives and History.
Knowledge, Skills and Abilities:
(Note: The knowledge, skills and abilities listed are not necessarily inclusive of the requirements for every position in the class.)
Knowledge of the South Carolina Public Records Act.
Knowledge of automated records and information storage and retrieval systems.
Knowledge of and ability to apply records and information management principles and techniques.
Knowledge of archival principles and holdings.
Ability to plan, assign, and supervise the work of others.
State Minimum Training and Experience
State Necessary Special Requirements:
Positions working directly with medical or vital records may require certification from an accredited school of medical records administration.
(Note: Additional requirements may be applicable for individual positions in the employing agency.)
A high school diploma and experience in records management, information systems, or office administration.
MUSC Minimum Training and Experience Requirements:
This classification is not currently used at MUSC. Please contact the Department of Human Resources for more information.
MUSC Physical Requirements:
(Note: The following descriptions are applicable to this section: Continuous – 6-8 hours per shift; Frequent – 2-6 hours per shift; Infrequent – 0-2 hours per shift)
Ability to perform job functions in an upright position. (Frequent)
Additional New Requirements:
*Note: Records Analysts in University Records must possess the ability to perform the above physical requirements with 50 lbs.