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BH40 - Records Analyst III

Band 5  


State Specifications:

General Nature of Work:

Manages records and information management programs for a large state agency; supervises records analyst teams and microfilming activities; provides technical advice and training to state agencies and local governments in the area of automated records.

Guidelines for Class Use/Distinguishing Characteristics:

Examples of Work:

(Note: The examples of work listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position. The intent of the listed examples is to give a general indication of the levels of difficulty and responsibility common to all positions in this class.)

Monitors records production and growth to ensure sufficient storage capabilities.
Supervises subordinate records analysts or teams of analysts.
Reviews and develops retention and disposition schedules for approval by the South Carolina Department of Archives and History.
Meets with users regarding records automation needs to determine hardward specifications and related application features.
Advises and trains state and local government officals on proper records storage conditions and equipment.
Audits internal information management systems.
Supervises records reproduction and transfer for quality assurance.

Knowledge, Skills and Abilities:

(Note: The knowledge, skills and abilities listed are not necessarily inclusive of the requirements for every position in the class.)

Knowledge of the South Carolina Public Records Act.
Knowledge of automated records and information storage and retrieval systems.
Knowledge of and ability to apply records and information management principles and techniques.
Knowledge of archival principles and holdings.
Ability to plan, assign, and supervise the work of others.
Knowledge of microfilm technology.

State Minimum Training and Experience

State Necessary Special Requirements:

Positions working directly with medical or vital records may require certification from an accredited school of medical records administration.

Minimum Requirements:

(Note: Additional requirements may be applicable for individual positions in the employing agency.)

A high school diploma and experience in records management, information systems, or office administration.

MUSC Minimum Training and Experience Requirements:

This classification is not currently used at MUSC. Please contact the Department of Human Resources for more information.

MUSC Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous – 6-8 hours per shift; Frequent – 2-6 hours per shift; Infrequent – 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to climb stairs. (Frequent)
Ability to climb ladders. (Infrequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Frequent)
Ability to work from elevated areas. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to twist at the waist. (Infrequent)
Ability to squat and perform job functions. (Frequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to fully use both legs. (Continuous)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to maintain good olfactory sensory functions. (Continuous)
Ability to lift and carry 15 lbs. or more, unassisted. (Frequent)*
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Frequent)*
Ability to lower objects, up to 15 lbs, from height of 36 inches to floor level, unassisted. (Frequent)*
Ability to push/pull objects, up to 15 lbs., unassisted. (Frequent)*
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Continuous)
Ability to match or discriminate between colors. (Continuous)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to hear and/or understand conversations. (Continuous)
Must be ambidextrous.
Ability to perform gross motor functions with frequent fine motor movements. (Continuous)
Ability to work in dusty areas. (Infrequent)

Additional New Requirements:
Ability to obtain and maintain a valid drivers license.
Ability to use hand tools.
Ability to use hand/pallet jacks.
Computer literacy.
Ability to learn and use new processes, tools and equipment as required.

*Note: Records Analysts in University Records must possess the ability to perform the above physical requirements with 50 lbs.


Supervisor Signature
 Employee Signature

19 Hagood Avenue, Suite 105 MSC 800, Charleston, South Carolina 29425

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