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Office of Research and Sponsored Programs

Proposal Preparation

Institutional DeadlinesCodesRatesCenter/Core RatesAssurancesSignaturesApprovalsRouting

Institutional Requirements

Institutional Deadlines

The official MUSC deadline to submit a complete proposal package to ORSP for review and institutional approval is three business days before the sponsor’s submission deadline date.  This MUSC policy was established by MUSC’s University Research Council in April of 2005.

Complete proposal package defined:

A complete proposal package means ALL of the *sponsor-required-sections/forms (e.g. face page, budget, research aims, biographical sketches, etc.) of the proposal are completed and submitted to ORSP along with a fully routed and approved electronic Proposal Data Sheet (ePDS).

Note the official 3 business day count begins when the complete proposal package is sent to ORSP. Often this is the date of the last non-ORSP approver on the required ePDS form, provided the proposal is attached to the ePDS or has already been received by ORSP.

ORSP understands and anticipates improvements, tweaks and/or revisions may be necessary during the 3 business day window prior to the actual submission date.  However, if any required section (e.g. face page, budget, research aims, biographical sketches, etc.) is missing or incomplete inside of the 3 business day window, then the proposal would not be approved as having met the 3 business day deadline.

*Sponsor-required-sections/forms may also include MUSC forms such as up-to-date MUSC VA Memorandums of Understanding (VA MOUs), Financial Conflict of Interest (FCOI) External Investigator forms or any other form (internal or external) required for a fully compliant proposal submission.

Required Institutional Approvals

The electronic Proposal Data Sheet (ePDS) contains information required for institutional approval to perform the work proposed in the research contract or grant application. This information is used for reporting to the University, the Board of Trustees and the General Public. This form web based and must be completed on-line from  Signatures/Approvals are used as follows:

Principal Investigator
Principal Investigator's Department Chair or Division Head

If proposal is being managed by a department or unit other the PI's home department:
Managing Unit Chair or Director

If co-investigators or anyone listed on the budget are in a different department from the PI:
Department Chair or Division Head


 Official Signing for MUSC:

R. David Azbill, Asst. Director
Research & Sponsored Programs
19 Hagood Ave. Suite 606
MSC 808
Charleston, SC 29403-5120
Phone: (843) 792-3838
Fax: (843) 792-6447

 Official Signing for Corporate Agreements:

Cynthia L. Brown, Program Manager
Research & Sponsored Programs
19 Hagood Ave. Suite 606
MSC 808
Charleston, SC 29403-5120
Phone: (843) 792-7191
Fax: (843) 792-3061

 Official to be notified if an award is made:
  R. Darren McCants, Director
Research & Sponsored Programs
19 Hagood Ave. Suite 606
MSC 808
Charleston, SC 29403-5120
Phone: (843) 792-3838
Fax: (843) 792-6447

Routing - Office Locations

Application, proposal data sheet & associated formsInstitutional  Review, Approvals and signature

606 Harborview Tower
604 Harborview Tower
(Corporate only)

Human research review protocolsIRB approval601 Harborview Tower
Animal research review protocolsIACUC approval601 Harborview Tower

Use of microorganisms, rDNA,
and/or biotoxins

IBC approval601 Harborview Tower
Invention disclosure formsIntellectual property rights909 Harborview Tower
Material Transfer AgreementsInstitutional Review and Signature604 Harborview Tower

Codes and Numbers

 Federal EIN (Entity ID - Tax #)157-6000-722-A2
 Non-Federal EIN (Corporate, Foundation, etc)57-6000722
 DUNS (Data Universal Numbering System)183710748
 CAGE (Commercial Governmental Entity)02LK0
 NAICS (North American Industry Classification System)611310
 FICE (Federal Interagency Committee on Education)003438
 CMS NPI (Center for Medicare & Medicaid National Provider Identifier)1073605879
 NIH Institutional Profile Number


 Human Research Federal Wide Assurance (FWA)00001888 (expires 9/7/2021)
 Animal Research Multiple Project Assurance (MPA)MUSC - A 3428-01 (expires 4/30/2020)
VAMC - A3137-01
 MUSC Congressional DistrictSC-006 ***This changed January 2013
 MUSC Organization TypePublic - State
 NIH Stem Cell Codes
 AAALAC Accreditation StatusFull
 AAALAC Accreditation Date1987
 Last AAALAC Site VisitJuly 2014


Facilities and Administrative Cost Rates
(DHHS rate agreement dated 7/10/2017)
Cognizant Agency: DHHS
Point of Contact (POC): Darryl Mayes
POC Phone: 202-401-2808


49.5% MTDC*

Non-Federal Clinical

30% TDC - effective 7/1/2013
Off Campus Research26% MTDC


40% MTDC

Other Sponsored Activities

34 % MTDC

*MTDC - Modified Total Direct Costs are costs which exclude equipment, alterations and renovations, student aid, patient care costs, rental costs of off-site facilities, scholarships, fellowships, and the portion of a sub-grant or sub-contract in excess of $25,000.

#Other Sponsored Activities - programs and projects which involve the performance or work other than instruction and research. Examples include health or community service projects.

View full  F&A fringe benefit rate agreement

Fringe Benefits

Composite Rates (includes insurance)ForFY2018FY2019 
Employment TypeNegotiated RateNegotiated RateApplicable to Employment Types
Staff36.7 %38.4%

9-Month Faculty
Unclassified Non-Faculty
Classified, Research

Post Docs29.8 %29.8%


Temporary Faculty, Temporary Non-Faculty29.5 %31.7%Temporary Faculty
Temporary Non-Faculty
Students/Other8.1 %6.9%

Ph.D. Students
Research Grant Employees- No Benefits


NIH Salary Cap

Effective January 7, 2018 $189,600

MUSC Facilities and Cores (rates and information)

Center for Biomedical Imaging

Assurances and Certifications


Debarment and Suspension



Drug-Free Workplace




NO (usually but not always)

Delinquent Federal Debt



Research Misconduct Annual Report



DHHS F & A Cost Rate Agreement

YES Agreement dated 6/15/18


Civil Rights Assurance (HHS form 690)



Rehabilitation Act of 1973 (HHS form 690)



Sex Discrimination Assurance



Age Discrimination Assurance (HHS form 690)



Assurance of Compliance w/ Title IX (HHS form 690)


 Data System Compliance - 21 CFR 11January 2008 memo