grants & contracts accounting
GCA News and Notices
June 9, 2013
Sponsored Projects Numbering System - As you know, sponsored grants/contracts use project numbers starting with “8” (e.g. 86523). We will assign our final project # 89999 in the next week or two. Once this final project number has been used, the project numbers for sponsored grants/contracts will still begin with an “8” but will be followed by a capital letter (e.g. 8A001). If you have any questions regarding this change you may contact Michael Laird at ext 2-8540 or via email email@example.com . In addition, please feel free to contact your Grants Administrator.
June 1, 2013
Sent out to Activity Reporting Coordinators - Quarterly Activity (Effort) Reports for the quarter ending 6/30/2013 are now available online at: https://appserve.musc.edu/effort. Please review the online reports and then notify your employees using the system's e-mail function. The due date for these reports is 7/31/2013. Any reports not submitted by 8/31/2013 will be considered delinquent and be subject to the University's sanctions policy. Please remember that due to MEDICARE reporting requirements, the effort reports for the quarter ending 6/30/13 must be submitted within 60 days. ALL outstanding activity reports for fiscal year 2013 must be submitted by August 31, 2013. We will be following up on all past due reports.
If you have any questions or require further information, please contact Jennifer Hutson at firstname.lastname@example.org or 792-2696 or Randy Trussell at email@example.com or 792-6438. As always, thanks for your assistance.
May 28, 2013
Grant Subcontract Invoice Payment Procedure to State Agencies - Click here for the revised procedure sent via listserves
April 9, 2013
The Office of Grants and Contracts Accounting has been working to improve our efficiency in getting Financial Reports submitted in a timelier manner. We have spent the last 6 months working on a LEAN Project with an improvement facilitator from MUSC’s Performance Improvement Department. GCA will begin to use the new process starting the week of April 15th. We felt it was necessary to make these changes in order to reduce the risk of audit findings due to late financial reports and potential loss of funds. This process will also improve overall efficiency so we can focus more time on other tasks, such as grant closeouts.
Below is a link to a video that our Grant Administrators put together highlighting the major changes resulting from our LEAN project:
Summary of changes:
· Standardized E-mails and Spreadsheets from GCA
· PI’s will be copied on initial correspondence so they are kept up to date on any issues
· Strict enforcement of the 5 calendar day turn-around policy - In order to get the most accurate reports, your help and quick responses are very important and always greatly appreciated.
Please let us know if you have any suggestions, comments or any ideas that you feel can help us further improve this process. If you would like to set up a meeting to discuss these changes, please contact your Grant Administrator or Michael Laird at 792-8540 or firstname.lastname@example.org.
March 13, 2013
The Annual Report of Sponsored Programs Expenditures and Activities for Fiscal Year Ending June 30, 2012 has been posted to the Grants and Contracts Accounting Website and can be accessed through the following web link: http://academicdepartments.musc.edu/vpfa/finance/gca/reports/sponsoredannualreport2012.pdf