Purchasing Card (PCard) Program - Exemptions and Exceptions

Debbi Hinson
Purchasing Card Program Coordinator
843 792 4407
mailto:hinsondb@musc.edu

Exemptions from the South Carolina Procurement Code:
Exempt Items from the ‘Code’ may be purchased using the PCard if pre-approval is obtained from the Purchasing Card Administrator or the Director of Purchasing.  Exempt items that may be purchased will be predetermined by the PCard Program Administrator based on cardholder usage.

Exceptions from the PCard Program Policy & Procedure guidelines (Exception to the Rule):
Items that are exceptions to the guidelines of the PCard Program may be purchased if pre-approval is obtained in from the Purchasing Card Administrator and the Director of Purchasing (or designee).  Transactions exceeding the $2,500 single-transaction limit must be pre-approved in writing by the Purchasing Director.  Requests can be made by completing the Single-Transaction Limit Exception Request form, which is found in the forms Library and on the Pcard Forms page. 

To obtain approval of an exemption/exception:
Complete a PCard Exception Form and make sure it is signed by the Cardholder and the Department PCard Liaison.  Fax or Email the form to Purchasing according to the form instructions.  The PCard Exception will be approved or denied by the appropriate Purchasing official and the exception form will be faxed back to the requester.  If approved, the cardholder may then use their PCard to process the ‘exception purchase’ for payment. 

The approved Exception Form must be retained in the cardholders’ PCard records.