finance and administration
university purchasing

Purchasing Card (PCard) Program-Keeping Pcard Transactions

 
Using the Purchasing CardKeeping P Card Records

Charge slips, sales receipts, packing slips, or other approved documentation for every transaction must be attached to a PCard document control form.  A description of the transaction must also be recorded on the document control form .  These records must be retained for audit purposes for the appropriate required time. 

Original receipts for purchases paid from federal funds are to be maintained for 7 years.  All  original other receipts are to be maintained for 3 years.   

User Reference ToolsP Card Manual
 
 
 

© 2012  Medical University of South Carolina | Disclaimer| 19 Hagood Avenue, Suite 408 MSC 824, Charleston, South Carolina 29425