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finance and administration
university purchasing

Purchasing Card (PCard) Program-Keeping Pcard Transactions

Using the Purchasing CardKeeping P Card Records

Charge slips, sales receipts, packing slips, or other approved documentation for every transaction must be attached to a PCard document control form.  A description of the transaction must also be recorded on the document control form .  These records must be retained for audit purposes for the appropriate required time. 

Original receipts for purchases paid from federal funds are to be maintained for 7 years.  All  original other receipts are to be maintained for 3 years.   

User Reference ToolsP Card Manual

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