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university purchasing

Vendor Information - How to Get a Vendor Pass


Vendors are required to obtain passes to visit departments on university property.  Vendor passes can be obtained the from University Purchasing Department.  Contact us for an appointment to pick up your pass at 843-792-4521. You must present a picture ID to receive your vendor pass. Passes can be picked up in Suite 408, Harborview Office Tower, 19 Hagood Avenue, Charleston, SC 29425.

Vendor Passes must be visibly displayed while you are on campus. Passes can be issued on a temporary (one day or less) and/or contractual (long term) basis not to exceed one year. On Official State holidays, weekends, and after regular office hours passes will be issued from Public Safety (Sabin Street).

TEMPORARY VENDOR PASS - A Temporary Pass (one day or less) consists of your company's name and address, the name, location, and telephone extension of the person the vendor is visiting on the MUSC campus. The company (vendor) representative MUST sign the pass request which will be kept on file in Purchasing. Purchasing staff will call the person to be visited to verify that the vendor has an appointment with this person. The temporary pass is a throw away stick on label which can be disposed of at the conclusion of the visit.

CONTRACT VENDOR PASS - A Contract Pass consists of the company's name and address, location of work, beginning date and ending date. It will also contain the purchase order number and/or contract number. This pass must be signed by the Purchasing Officer who issued the purchase order. The pass may be for duration of contract (1 year) and or the fiscal year. A copy of the Contractor Pass Request will be forwarded to Public Safety. Once the request is processed by Public Safety, the vendor will be notified to go to Public Safety to pick up the issued pass. The pass displays the following information: (1) THE WORDING 'CONTRACT VENDOR'; (2) NAME OF THE DEPARTMENT REQUESTING THE VENDOR PASS FOR WHICH THE SERVICE WILL BE PERFORMED i.e, PROCUREMENT; AND (3) EXPIRATION DATE OF THE CONTRACT. THIS PASS MUST BE VISIBLY WORN BY THE VENDOR WHILE ON MUSC PREMISES PERFORMING WORK. WHEN THE PASS IS EXPIRED, IT IS TO BE RETURNED TO UNIVERSITY PURCHASING FOR RETURN TO PUBLIC SAFETY.


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