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Support and Contract Services - Cost Per Copy Copier Management Contract

copier machine

Konica/Minolta Copier Request Form (Black & White Copiers)

Konica/Minolta Copier Request Form (Color Copiers)

Xerox Copier Request Form

To order a  copier using the Business Services Purchase Order you should:

  • Contact the preferred vendor directly and request consultation. 
  • Schedule an appointment with vendor's State Account Rep (as required).
  • Choose the right copier for your needs based on your consultation.  
  • Complete the Business Service's Copier Request Form. The vendor account representative will assist you with completing the form.

The Copier request form should include the following:

  • The Name, Phone Number, and an address of a key staff member
  • Physical location where copier is to be placed 
  • The cost per impression
  • Additional cost per impression for optional items
  • Sales tax @ 7.5%
  • MUSC Admin Fee @ 0.0019036 per impression
  • Signature of department representative

The vendor will ensure that the copy request form is filled out in its entirety and present it to the end user for review. Review the copier request form throughly before signing it.   Your signature authorizes Business Services to perform monthly general ledger transfers on your account. 

What happens then....

The Vendor will provide the completed Copier Request Form to the Business Service Office for validation. 

  • Business Services Returns Form with order authorization number.
  • Vendor places the order.
  • Customer Receives order (within 20 days from date of order)

How do I get charged for my copies?

  • End user provides monthly meter reads by Fax or Phone. 
  • Vendor provides Consolidated Summary Invoice to Business Services. 
  • Business Services Authorizes Payment- submits to Purchasing Department. 
  • Purchasing Department authorizes payment under vendor purchase order number.
Terms and Conditions of Copier Contract
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