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Finance & Administration > FAPolicies > Property Control > Surplusing Equipment  
Surplusing Equipment
Section:8- Property Control
Policy Procedure:8-2.01
Subject:Surplus Equipment
Established Date:4/1/2001
Responsible Department:Property Control

This procedure explains the surplus process for MUSC equipment and how equipment is removed from a Department's inventory.

General Guidelines

Equipment purchased through the University is the property of the state, federal government, or private grantor agency. As such, it cannot be sold, sent to surplus, or transferred from MUSC without the written approval of the appropriate federal sponsoring agency and/or the University, and State Surplus Property Officer.

All equipment sent to surplus must be emptied of all contents and be unlocked. If it is not unlocked or emptied, it cannot be accepted by the Surplus Operations Department.

Surplusing Computers and Hard Drives must also comply with the Surplus Policy of the Office of the Chief Information Officer.


  1. Initiating Department: department representative name, e-mail, phone number, pager/cell number, site
  2. Site: drop down button and choose one
  3. Receiving Department: department representative name, e-mail phone number, pager/cell number, site
  4. Asset number of equipment being sent to surplus
  5. Complete description of equipment
  6. Model number of asset
  7. Serial number of asset
  8. Manufacturer of equipment
  9. Biomed number (if equipment has one, number is assigned by Department of Biomedical Engineering)
  10. Unit number from old department
  11. Complete location (building number and room number) from old department
  12. Unit number for new department
  13. Complete location(building number and room number) from new department
  14. Condition: drop down button and chose one
  15. Activity: drop down button and choose go to Surplus
  16. Special instructions/notes to Asset Accounting and Surplus should be written in this space
  17. Go to file then select attach to email
  18. Under “send using” select default email application (Microsoft Outlook)
  19. Email to and the request will be sent to the Surplus Operations Warehouse at Arco Lane
  20. Surplus Operations schedules pickup and moves equipment to warehouse for State pick up.
Property and Equipment Activity Form
Page last updated: 07/12/2016

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