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Finance & Administration > FAPolicies > Purchasing & AP > Purchase Request more than $2,500
Purchase Request more than $2,500
Section:6- Purchasing
Policy Procedure:6-2.03
Subject:Purchase Request more than $2,500
Established Date:1/1/2003
Responsible Department:University Purchasing
Overview

This procedure provides guidelines for individual purchase requests for more than $2,500 from vendors external to MUSC and detailed instructions for completing the Purchase Requisition. Note: Purchases less than $2,500 can be made using the Procurement Card but, should be made through the MUSC Marketplace whenever possible to capture purchasing details. See Procedure 6.2.02-1.

General Guidelines

If you have requirements for goods or services greater than $2,500 including freight, you will need to do the following:

  • Purchases between $2,500 and $10,000 require evidence to support that the price is fair and reasonable accompany the purchase requisition.  This evidence can be quotations, internet printouts, or documentation of phone calls to vendors.  The procurement officer must certify the price is fair and reasonable based on the documentation provided with the purchase requisition or through other efforts if no documentation is provided.
  • Purchases between $10,000.01 and $50,000 require a Request for Quote  issued by the University Purchasing Department and advertisements in the South Carolina Business Opportunities Publication (SCBO).  Departments will need to provide specifications so that the University Purchasing department will be able to generate this request.
  • Purchases of $50,000.01 and above require formal written solicitations (Invitation for Bid  or Request for Proposal ) issued by the University Purchasing Department and advertisements in the South Carolina Business Opportunities Publication (SCBO).  Departments will need to provide detailed specifications so that the University Purchasing Department will be able to generate this request.
  • See procedure 6-2.04 for purchases more that $250,000.
Procedures

Purchases may be requested through the MUSC Marketplace.


Page last updated:09/03/2013

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