The costs of meals will be reimbursed up to the maximum amount as provided for in the single calendar day schedule above. The time limitations for breakfast will not apply for overnight trips when returning .
No reimbursement shall be made for meals within a ten (10) mile radius of the employee's official headquarters or residence.
If actual expenses for meals exceed the maximum daily allowance cited above, the net difference may be paid using retained funds. In such instances, original receipts must be attached to the Travel Reimbursement Voucher. If they are not, it is the policy of the Accounts Payable Office to deduct those amounts and process the remaining authorized expenses on the Travel Reimbursement Voucher until documentation can be obtained. When receipts are later located, please resubmit them on a copy of the original Travel Reimbursement Voucher. Meals included as part of a registration fee will not be reimbursed and must be deducted from the State meal per diem. In order to document this, a copy of the event agenda and/or brochure must be submitted with the travel reimbursement voucher.
Employees required by the institution, as a part of their official duties, to attend statewide, regional or district meetings within the area in which the employee is headquartered, may receive reimbursement for the cost of meals served at such meeting. At least 75% of those attending the meeting must be employees of other agencies or outside organizations. Meetings of boards, commissions, and committees are not considered statewide, regional or district meetings. If the meal costs referenced above exceed the maximum daily allowance, itemized receipts must be attached to the Travel Reimbursement Voucher in order to receive reimbursement.